There are many different insurance companies that offer applications for those desiring to become Notaries. The National Notary Association has been the industry leader for more than 50 years. The application can be completed online. The first step is selecting the state in which you wish to become a Notary.
Becoming an NNA member is one of the most important actions a Notary can take when assuming the important responsibilities of the office and performing official notarial acts.
Application to Become a Notary
On-line applications are available. An applicant may choose to have the application mailed. To begin the process of becoming a Notary anyone over the age of 18 and a resident of the state can apply. Some states require notary education. The education for the notary office is also available online. A fee is required to accompany the application. Additional fees are assessed for supplies needed to fulfill the duties of a Notary.
Responsibilities of a Notary
Notaries are Public Officials commissioned by the state and bound by laws that hold them accountable for properly identifying signers, taking acknowledgments, administering oaths and maintaining records in the performance of their duties. The Notary’s official commission and all attendant responsibilities belong exclusively to the Notary and no one else, not even the Notary’s employer, if employed by a company.
Becoming a Notary or renewing your current Notary license requires by the state that you are bonded. A notary bond is called a surety bond. It is issued by an insurance company through an insurance agency. There are many insurance companies who employ a licensed insurance agent that is appointed to sell notary bonds by the insurance company that underwrites notary bonds. If a Notary should make a mistake in notarizing a document, the insurance company will pay for the mistake. So even though you have a bond the insurance company can still come after you for reimbursement of claim.
Errors and Omissions Insurance
This insurance is a Notary’s protection in the event a mistake is made on a notarization and a claim is filed. E & O insurance is not the same as a Notary surety bond. The Notary is responsible to the surety company for the amount paid out. The Errors and Omissions Insurance is the Notary’s protection against the payout.
Criminal Background Check
An applicant’s background is thoroughly checked while application is being processed. The Office of the Secretary of State performs random background investigations on individuals submitting new or renewal notary public applications.
Receiving your Commission
A notary applicant can not act as a Notary Public until the Certificate of Appointment has been received. A Notary Public’s license may be displayed as notification of a serving public official.